Expert HR support from Syndeo is a lifeline for our small business clients.

There are many moving parts in managing a small- to medium-sized business, and it can be challenging for a single person or a small leadership team to keep up. Details are easy to overlook when there aren’t enough hours in the day for the tasks already on a busy owner or manager’s plate. Fortunately, having a partner who can manage the people function of running a business can alleviate a great deal of stress while ensuring the seemingly insignificant details don’t go unnoticed. 

After all, if the “devil’s in the details,” as they say, that’s plenty of reason to give them the attention they deserve. It’s a reminder that small, overlooked elements in any business can cause unexpected trouble if not handled carefully.

At Syndeo, HR fundamentals are what we do best. We can help your small business strengthen its operations by taking care of the HR basics for your company. Establishing comprehensive employee handbooks, optimizing onboarding processes, and using the right tools to retain talent are just a few helpful tasks we can take on so our clients can get back to their primary focus: their business. These and other foundational HR elements are crucial for long-term business stability, employee engagement, and growth. 

In this post, we will explore day-to-day HR tasks that Syndeo can manage on your behalf and the onboarding insights we can provide that can help streamline the experience for your employees. 

‍

‍

Day-to-Day HR Basics

Smaller companies struggle to allocate the time and manpower to the many HR functions required to run a business. As a result, they are reacting to HR needs as they arise, building systems from scratch, when in reality, they don't need to reinvent the HR wheel. Syndeo can help with these daily HR functions.

‍

Maintaining Employee Personnel Files.
Ensuring employee personnel files are properly maintained and stored securely should be a top priority for every business owner. Unfortunately, it can also be a tedious and time-consuming task. An HR business partner at Syndeo will tell you exactly what information you need to keep and update, as well as provide an easy-to-use online HR system to store those files and documents electronically. 

‍

Wage Analysis
A wage analysis can help you determine how your wages and employee compensation packages compare with competitors in your industry and your market. This analysis is a crucial tool not only for building your workforce and long-term growth plan but also for retaining top talent.

‍

Custom Training Curriculum 
Every Syndeo client requires different types of training to prepare employees for the work ahead. To ensure consistent, high-quality learning experiences, Syndeo partners with you to map out a strategic training plan, providing your employees with the skills, knowledge, and confidence to thrive.

‍

Company Succession Planning
Succession planning is essential to small, family-owned businesses. Creating an intentional sequence of how the company will pass from one generation to the next requires more thoughtful planning, communication, and timing than most small business owners anticipate. Syndeo is prepared to help these owners start conversations with their loved ones and develop a coordinated and timely plan to ensure a smooth and successful transition.

‍

Employee Performance and Coaching
Syndeo can also provide tools that make it easier for business owners and managers to apply standards consistently within the workplace. Our vendor partners take the mystery out of monitoring employee performance, discipline, and even coaching opportunities. They help track, engage, and support employees effectively, leaving more time for you to lead and grow your business.

‍

Assist With Employee Inquiries and Concerns
Beyond keeping your employees paid and happy, your team at Syndeo can also address any questions or concerns you or your employees have regarding their rights, employee benefits, or employment practices. Our knowledgeable experts are available to help with urgent workplace issues, HR matters, or other unexpected challenges.

‍

‍

More Fundamental HR Practices

Equally important, Syndeo’s essential onboarding procedures can streamline the process into one you don’t have to secretly loathe. Syndeo can help your small- to medium-sized business in four broad categories: compliance and legal requirements; onboarding, training, and employee relations; policy and documentation; and systems and administration. 

Let’s take a deeper look at the multiple tasks that Syndeo performs on behalf of our small business clients:
‍

1. Compliance and Legal Requirements
From ensuring your labor law posters are up-to-date to helping you meet Fair Credit Reporting Act (FCRA) compliance with the proper disclosures and administration of adverse actions, Syndeo ensures your company is consistently crossing every "t" and dotting every "i." We can also review your Family and Medical Leave Act (FMLA) policies and leave administration practices to ensure they align with legal standards and support your team effectively.

Additionally, we provide guidance on critical federal reporting requirements, such as the VETS-4212 report, which tracks the hiring and employment of protected veterans and is required for federal contractors, and the EEO-1 report, which collects demographic data about your workforce to help enforce equal employment opportunity laws. 

We can evaluate your current Department of Transportation (DOT) and Federal Aviation Administration (FAA) practices to ensure compliance in candidate screening, new hire onboarding, and drug testing, if applicable. In addition, we’ll examine your existing offer letter, pre-employment screening procedures, and new hire documentation, while advising you on industry best practices.

In addition to these services, we can provide all the authorization documents needed for deductions, acknowledgments, confidential disclosure agreements, drug and alcohol consents, and more. If you choose to use E-Verify, we can set you up with E-Verify automation through our trusted vendor partners, HR WorkCycles and PrismHR.
‍

2. Onboarding, Training, and Employee Relations
Your HR business partners provide leave administration training for worksite managers to guide them on how to handle leave requests and conversations. They can also review your New Hire Orientation and advise you on best practices with innovative insights. Additionally, Syndeo can help streamline your efforts to obtain I-9 forms, ensuring you reach I-9 compliance standards.

Syndeo also provides your leadership with practical training on managing employee performance and assists in employee relations matters as you request. We can train your team with the latest performance management tools that make documenting actions or measures taken quick and simple. These tools offer templates for evaluations at various stages—such as the post-introductory period, annual, and ad hoc reviews—making it easier to document performance and manage employee discipline effectively.
‍

3. Policy and Documentation
Beyond creating offer letters and consent forms that meet compliance standards, your HR business partner can help develop workflows that allow your managers to work more efficiently. 

They can assist in developing and updating a detailed and accurate employee handbook with required compliance policies (and any custom policies) to ensure fair and consistent policies to rely on for employee relations matters.

When you are preparing to hire, your Syndeo team can craft detailed job descriptions that can be used to develop job ads. They can update job descriptions with the latest information on the roles and responsibilities of each position within the company as your company evolves.
‍

4. Systems and Administration
When you are hiring, Syndeo can help you effectively implement a self-managed Applicant Tracking System to make tracking qualified and unqualified candidates less time-consuming. An ATS helps organize and coordinate potential candidates, simplifying the overall hiring process. 

Syndeo also provides excellent benefits options and help to small businesses. We can source and administer tailored benefit plans that fit the unique needs of your employees. If you meet eligibility requirements, our team can enable passive re-enrollment, so your employees who don’t need to change their coverages can re-enroll in the same plan without effort, saving everyone time. 

One final way Syndeo assists small businesses is by conducting FLSA reviews. The Fair Labor Standards Act establishes fair labor laws that protect workers and ensures safe working conditions. This legislation has recently undergone critical changes that will significantly affect small business owners who are unaware of these impending amendments. Our team will make sure that your employees are correctly classified according to the law to minimize its impact on your business. 

‍

‍

Mastering HR Fundamentals is the Key to Success.

Having a comprehensive PEO partner like Syndeo by your side can help your small business thrive. We’ve had many clients tell us, in hindsight, they wish they had found us sooner. 

Strengthen your operations by getting back to the basics—establishing strong employee handbooks, improving onboarding processes, and using the right tools to retain talent. These foundational HR elements are crucial for long-term business stability, employee engagement, and growth. At Syndeo, we provide expert support in these areas so that you don’t have to manage the burden alone.

Call us today to learn how partnering with Syndeo can get you back to growing your business.

Don’t forget to like, share, and subscribe to our newsletter for more thought-provoking HR content from Syndeo.
To learn more about how outsourced HR services can get you back to business, contact Syndeo today!

‍